Departmental Secretary at Air Traffic and Navigation Services
Permanent Intermediate EE position
Bonaero Park, Gauteng
Market Related salary
Job 2197391 | Ref 1313
Posted 09 Mar 2018 by Air Traffic and Navigation Services
About the Position
Applications are invited for the position Departmental Secretary (Grade 11) at Johannesburg Control Tower. The successful applicant will be reporting to the Manager: CAMU.
ATNS is seeking a candidate to perform CAMU department's duties which requires considerable independent judgement, initiative, problem solving, accuracy, and handles all clerical and administrative functions, confidentiality in the CAMU environment.
Management of manager's time and own time.
Implement and maintain a wide variety of files, records and reports.
Work independently in the absence of specific instructions.
Establish and maintain effective working relationship with departmental staff.
Be discreet and tactful in safeguarding sensitive information.
Perform complex and varied clerical work involving considerable independent judgement, initiative and accuracy.
Receive and place phone calls and/or greets visitors, takes and relays messages, responds to requests for information, provides information or directs caller/visitor to appropriate individual.
Mail, fax or arrange for delivery of correspondence to clients, internal and external.
Draft and type memorandums, communicating effectively.
Judgment and decision making - Consider the relative costs and benefits of potential actions and choose the most appropriate one.
Ensure that meetings are arranged on time and the participants are properly informed and provide all documentation for meetings (including agenda, minutes of the previous meeting, etc and sent timeously to participants).
Make photocopies of confidential correspondence, documents and other printed matter.
Maintain and/or create files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
Organizing, planning and prioritizing work - developing specific goals and plans to prioritize, organize and accomplish work.
Minutes of meeting need to be distributed to all participants within 7 working days.
Assembles data and co-ordinates work flow for the timely preparation of routine correspondence.
High Priority: Diary management and coordination (adjusting actions in relation to others' actions) messages, appointments - personal and with clients, communication skills, language usage, liaising with clients, preparing documentation for meetings.
Proficient in the implementation of ISO procedures as per the Quality Manual
Responsible for arranging travel and accommodation for all staff
2 years Secretarial Diploma,
Microsoft packages including Word, Excel, and Power Point
5 years of progressive responsible secretarial experience. Good knowledge of procedures and office management and administrative skills.
The ideal candidate will have the following competencies:
- communicate with senior managers and executives
- co-ordinate office and corporate functions
- deal quickly and professionally with customer queries and complaints
- draw up travel itineraries
- handle travel and accommodation arrangements
- screen telephone calls and take messages
- use MS Office (intermediate to advanced)
- work to strict deadlines
- work with routine tasks
- set work procedures in line with new company policies
- filing and general office administration
- taking minutes at board / management meetings
- the typing and compiling of documents
- administration systems
- company policy and practice
About The Employer
ATNS is responsible for air traffic control in approximately 10% of the worlds airspace. Over and above traditional air traffic control, we also provide aeronautical information for planning purposes, search and rescue coordination services, the maintenance of a reliable navigation infrastructure, training services, and many more.
To be the preferred supplier of air traffic, navigation, training and associated services to the African continent and surrounding regions.
To provide safe, orderly, expeditious and efficient air traffic, navigation, training and associated services.
This job may be removed before it expires.
Get jobs via email
Receive a daily digest of all new jobs matching this job. Your information is safe with us and you can cancel at any time